San Francisco office /

Office Manager

RGL Forensics. We are the rare thing. We were named 2016 Accounting Today's Best Accounting Firms to work for in the US and 2015 US Forensic Accounting Firm of the Year by Lawyer Monthly.

RGL Forensics is a multidisciplinary forensic accounting and consulting firm delivering accurate and reliable financial analysis to the insurance, legal, corporate and public sectors. Operating worldwide from 26 offices on five continents, we serve global insurance companies, multinational corporations, leading law firms and government entities. RGL specializes in the quantification of economic damages and financial analysis in disputes of all kinds. We provide comprehensive forensic accounting, corporate finance, fraud investigation, expert testimony and forensic technology services, going beyond the numbers to deliver financial clarity in the most complex situations. As detectives of the financial world, the professionals at RGL use advanced tools, proven methodologies and sophisticated modeling to deliver sound evidence and reports that meet or exceed global standards for financial evidence. Clients in the insurance, legal, corporate and public sectors rely on RGL to deliver financial analysis that withstands the toughest scrutiny.

JOB SUMMARY:   
The Office Manager is responsible for the smooth, effective and efficient day-to-day administration and operation of the office support services and perform duties per request.

 

PRIMARY DUTIES AND RESPONSIBILITIES:
The following are an overview of the primary duties and responsibilities and should not be considered an all-inclusive list:

GENERAL OFFICE TASKS:

  • Greet visitors at reception area
  • Answer phones
  • Send, retrieve, track and distribute mail, packages and newspapers
  • Order office supplies including groceries, stationary, business cards and marketing materials, etc.
  • Maintain general office appearance, coordinate with building management regarding cleaning and repairs
  • Maintain office calendars
  • Assist with travel coordination
  • Maintain reference library both physical and virtual
  • Maintain office equipment such as copiers, printers, etc.

ACCOUNTS RECEIVABLE TASKS:

  • Timely production of job invoicing
  • Manage receivables
  • Run reports

 

JOB FILE RELATED TASKS:

  • Enter client and job information into
  • Timely production of job invoicing
  • Manage receivables
  • Run reports 

 

JOB FILE RELATED TASKS:

  • Enter client and job information into
  • HUB and proactively maintain accurate database
  • Run conflict check reports, set up job file and prepare engagement letters
  • Archive files and destroy documents
  • Review reports for grammar and formatting
  • Data entry, production, faxing, mailing, document downloads, inventory, and organization of job information
  • Other tasks as assigned

PARTNER SPECIFIC TASKS:

  • Prepare partner’s expense sheets
  • Maintain calendar, schedule appointments, and coordinate travel
  • Assist with correspondence
  • Other support as requested

STAFF SUPPORT:

  • Orientation of new employees / processing of departing employees / complete I-9 verification / order business cards, suite keys
  • Coordinate with other Office Managers or Administrative Assistants to cover PTO
  • Proactively assist with Marketing and Business Development projects, such as presentation materials, event planning, and research
  • Collect / review staff expense reports for submittal 
  • Coordinate events for the office
  • Coordinate with IT for issues within office

GENERAL:

  • Consistently promote a professional image of the firm at all times
  • Maintain the confidentiality of RGL and its clients
  • Act with the highest business ethics 
  • Consistently make judgment calls founded on what is best for the company
  • Perform other duties as requested or assigned
  • Supervise administrative assistant(s) if applicable

MINIMUM QUALIFICATIONS, SKILLS AND ABILITIES:

  • Minimum of 3 years experience in office management.
  • Bachelors Degree;  preferred English degree but not required.
  • Ability to use and operate a wide variety of office automation equipment and related software, including spreadsheet applications, database management, record storage and retrieval systems, and word processing. 
  • Ability to effectively multi-task and prioritize and solve practical problems.  
  • Ability to effectively supervise subordinate personnel, if necessary.
  • Ability to read, write, speak, and comprehend the English language; communicate effectively by phone, in writing and through personal presentation at a level adequate to perform the duties of the position. 

 

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Recruiter Contact:
Carolyn Larrivee, Recruiter/HR Generalist
clarrivee@rgl.com 

 

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If you are passionate about what you do, and you think you have what it takes to join RGL, get in touch with us today.